communication techniques

Requirement Communication

Requirements are the spine to any project. The more precisely requirements are gathered and analyzed; the more effective becomes the implementation. Thus it is important for a Business analyst to understand all the details of the requirements shared by business owners and subject matter experts and more importantly communicate the same to different stakeholders on time to avoid any delays in the implementation. Communication is one of the pillars of the project and it helps in explaining the tasks and responsibilities to different stakeholders. Business analyst being a bridge between different stakeholders is responsible for managing the requirements throughout the project life cycle. Proper and on-time communication of the requirements helps the stakeholders to reach the common understanding and which results in on-time and hassle-free implementation.

Requirements once elicited, analyzed and documented should be communicated to different stakeholders to maintain the authenticity of the same. Business analyst manages the requirements throughout the project life-cycle, thus it becomes his core responsibility that everyone involved in the project implementation should know the details of the requirements. The documents prepared with the requirements (functional and non-functional) details should be validated from the business sponsors. Solution design and assessment is done on the basis of the requirements elicited and thus it’s very critical that the designers and architects should know about the requirements and variations as the design is completely influenced by the nature of the requirements. There are certain methods followed by different business analysts to communicate the requirements including presentation and workshops but the end result is to convey the meaning and the stakeholders should be able to understand all the details.

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seven-threats

Seven threats to Business analyst

Business Analysis is now very familiar in IT industry and different organizations have now started creating a separate position for an individual who can act as a bridge among different stakeholders. Before the introduction of this position, the project managers or team leaders were asked to act as a single point of contact for different stakeholders to solve the queries and to maintain the pace of the project. But with the advancement of the techniques, it started becoming difficult for them to manage multiple tasks and thus the productivity was hampered. Then business analysts came into existence who not only have fair understanding of the requirements but also understand the methods to maintain the pace of the project and now IT industry is relied on the business analysts to fulfill the increasing demands and BAs are now the part of the core team.

With the inclusion of business analysts in the core work force, many organizations believe that the implementation rate is much higher than before and this not only matters with the quantity but also with the quality of the work delivered. Business analysts being the liaison among different stakeholders remain in touch with all stakeholders and in case of any variance in the requirements mark them and escalate it with the dependent parties. That is they always intend to manage the requirements throughout the project life cycle or SDLC.

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